Copying multiple objects. Copy and paste using the Office clipboard How to save data to the Excel clipboard

Clipboard history in applications from the package Microsoft Office may contain from one to twenty-four elements. This is set by the developers in the default settings and copying more than 1 element does not require the installation of third-party software.

You've probably received more than once Announcement text editor Word, after you have finished working with the document and when exiting it, with a proposal to save the data that was copied to . If you agree to save, the exit process itself takes longer.

The same situation occurs with other programs from the office suite, into the files of which you pasted copied fragments of text or pictures. This is due to the fact that MS Office stores data history and also synchronizes it across all its applications.

It is not difficult, for example, to insert the same elements into Excel or PowerPoint if they were previously used in Word documents. Also, you shouldn’t copy the same element several times; once is enough.

As we mentioned above, the history can store up to 24 copied objects. All of them can be of different types, for example: text, image, link, etc.

CLIPBOARD HISTORY

To view all currently stored inserted objects and be able to manage them, you must first open, for example, the text editor Word. The version used for the demonstration is 2013. On the toolbar, find the “Home” tab and in the lower right corner near the “Paste” button, click on the small arrow next to the words “Clipboard”.

A tab will open on the left side of the window displaying the last twenty-four items you copied to paste into your document. You can click on the arrow button on the right and select the command to insert or delete an object.

Unlike MS Office, operating system can only remember one last copied object. All subsequent ones will replace the previous one. Here, if necessary, you will need to use the functionality third party applications at the user's choice.

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So far we have been talking about the Windows clipboard, in which only one object can be saved (a fragment of text, table, picture, etc.). Programs Office package 2003 have their own shared clipboard. It can store up to 24 objects with a total size of up to 8 megabytes (the twenty-fifth object in order will “push out” the object that entered the buffer first). So far, we have described insertion methods designed to include in a document the object (block of cells) that was last placed on the clipboard. In order to have access to all objects on the clipboard, you need to display the Clipboard page of the task pane. To do this, do one of the following: - run the command Office Clipboard...

(Edit) or - enable the Task Pane (View) command and go to the Clipboard page, or - press Ctrl+C (or Ctrl+Insert) twice. Objects in the buffer are represented by icons of the programs from which they were copied or cut along with a small fragment of the object. If an object was copied from a program outside of Office 2003, it will have a standard icon. To paste an object from the clipboard, select the insertion location (for Excel this means placing the table cursor at the insertion location) and on the Clipboard page perform one of the following actions: - click on the object in the list; - execute the Insert command of the context menu of an object or a menu that opens after clicking on the arrow that appears when you hover the mouse cursor over the object.

To insert all objects at once, you must select the insertion location and click the Insert All button. Objects will be pasted in the order in which they entered the clipboard. To delete an object from the clipboard, use the Delete command from the context menu of the object or the menu that appears when you click the arrow. All objects are deleted by clicking the Clear all button.

Using the techniques described above, you can copy and move not only the cells themselves, but also fragments of their contents via the clipboard. The same techniques are used as for cells. The main difference is that before copying, cutting, and pasting fragments, you must enter cell editing mode and select a fragment of the cell's contents.

Example 23.

Copying and moving cells.

Clipboard

Action 1

Open the document First Book, go to the sheet Sheet2. Execute the command Options... (Service). In the Options dialog box that appears, on the Edit tab, make sure that the Drag cells and Warn before overwriting cells switches are turned on. If they are turned off, turn them on and click OK.

Act 2

Select the block of cells from EZ to F4 (if the previous exercises were completed, then this block should contain data). Place the mouse cursor on the border of the block and drag it to cells A1 to B2, which also contain data. In the information window that appears, click Cancel. Make sure the move has been cancelled.

Repeat dragging cells from EZ to F4, but to other, free cells E1 to F2. Make sure the cells are moved to the new location

Act 3

Select the block of cells from E7 to G7. Place the mouse cursor on the border of the block and, holding Ctrl, drag it up into cells E4 to G4. Make sure the cells are copied. Select the block of cells from F7 to F9, place the mouse cursor on the border of the block and, holding Shift, drag it up between cells F3 to F4 (the orientation of the outline when releasing the mouse should be horizontal). Make sure; that the cells have been moved and inserted into a new location.

Act 4

Select the block of cells from E7 to F7, place the mouse cursor on the border of the block and, holding Ctrl+Shift, drag it to the left, between cells B10 to SY (the orientation of the outline when releasing the mouse should be vertical). Make sure the cells are copied and pasted to the new location.

Save the document First Book.

Action 5

Open the documents First Book and Second Book. Go to the Sheet2 sheet of the First Book document. Select the block from B8 to C9 and click on the Copy B1 tool of the Standard panel (a running outline appears around the block).

Use the navigation keys to move the table cursor to cell F7, press Ctrl+V. Verify that cells have been copied, with the contents of occupied cells F7 and G7 being replaced without warning. Go to the Sheet3 sheet of the First Book document, right-click on cell B2, and in the context menu that opens, execute the Insert command; Go to the SheetDocument Sheet Second Workbook, click on cell B1, and then click on the Insert tool of the Standard panel. Press Esc. Make sure that the selected block is copied to three places.

Action 6

Go to the Sheet2 sheet of the First Book document. Select the block from E4 to F7 and click on the Cut tool in the Standard panel (a running outline appears around the block). Go to the Sheet3 sheet of the Second Book document, click on cell B10, and then click on the Insert tool (in the Standard panel). Make sure the highlighted block is moved to another workbook

Action 7

On the Sheet3 sheet of the Second Book document, click on cell E6 and execute the command Office Clipboard... (Edit).

On the task pane page that appears, click on the second object from the top from among those contained in the Office 2003 clipboard. Make sure that the object that was penultimately added to the clipboard was pasted (or rather copied) from the clipboard. Taking into account all previous actions, this should be the contents of the block from B8 to C9 from sheet Sheet2 of the First Book document. In the task tray, click the Clear All button.

Close the task pane. Save and close the document First Book. Close the Second Book document without saving.

The clipboard is a wonderful tool that allows you to exchange information between completely various applications. My students master it even without my explanations - how can they write essays without it? I tell my pensioners how to use it in the second lesson. There is, of course, no need to tell here how to use the clipboard. The words copy-past have already become common nouns.

But the Windows clipboard has one drawback - only one object can be on the clipboard. If you copy a new object, the old one is, of course, deleted.

A solution to this problem was proposed in XP/2003 - there was a special panel in which objects that you copied to the clipboard were accumulated. And then from this panel you could select the necessary objects and insert them into the document.

Another great feature of the clipboard panel is that you can paste all the contents accumulated on it onto a document with one click.

You can, for example, select quotes from somewhere, copy them one by one, and then paste them all into the document with one click of the mouse.

To do this, click the “Insert All” button on the panel.

The clipboard in Office 2007 has several settings that allow you to “customize” the clipboard to suit you.

To access the settings, click the “Options” button at the bottom of the “Clipboard” panel:

So these are the settings.

• Automatically ripple the Office clipboard– open the “Clipboard” panel automatically
• Open clipboard by double pressing Ctrl+C– open the “Clipboard” panel if the user pressed Ctrl+C twice in a row
• Collect data without displaying the Office clipboard– collect objects from the clipboard into the panel without opening the panel
• Show the Office clipboard icon on the taskbar– display the icon in the taskbar
• Show status near taskbar when copying– display a hint near the taskbar when copying

These options allow you to customize the way the clipboard works for you.

If you don’t need it temporarily, you can simply close the panel and work with the classic clipboard - Ctrl+C - Ctrl+V

When you are finished working with the clipboard, you may notice that the data on the clipboard continues to be collected.

To stop this, you just need to stop collecting data, to do this you need to right-click on the buffer icon on the taskbar and select the command “Stop data collection”

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The clipboard allows you to copy information from an active document, another Word document, another program, a browser - from almost any application that provides the ability to copy data.

The clipboard is a place for temporary storage of information common to all programs. With the clipboard, you can cut, copy, and paste items within one or more documents. The Office clipboard in MS Word allows you to copy or cut up to 24 items from various applications without losing data. The clipboard can be called by the command Home → Office Clipboard (Dialog window launch button).

You should differentiate between the system clipboard and the Office clipboard.

The most important points:

The last item copied to the Office clipboard is stored in the system buffer;

Clearing the Office clipboard clears the system buffer;

When you click the Home → Paste button, the contents of the system clipboard are pasted into the document (i.e., by default, the last item copied to the Office clipboard)

In order to add information to the clipboard, you need to select it and execute the command Home → Copy.

In order to paste information from the clipboard, you need to select and execute the command Home → Paste (second option: you need to call the clipboard, select the object to be pasted and left-click on it).

Microsoft Office Clipboard "allows you to accumulate text and graphic elements from any number of Microsoft Office documents or other applications, and then paste them into any Microsoft documents Office" (quote from Help).

However, the Microsoft Office clipboard is limited to 24 storage units. If you try to copy another piece of information, the very first copied fragment will be replaced.

To start working with the clipboard in Word, you need to go to the menu Edit(Edit) and select the command Office clipboard(Office Clipboard). A task area of ​​the same name will appear on the left side of the window, in which all the fragments you copied will be displayed. You can hide the task pane and continue collecting data. To do this, click on the button Options(Options) at the bottom of the task area and check the option Collect data without displaying the Office clipboard(Collect Without Showing Office Clipboard).

But to insert data, you must have this task pane open. You can display it again using the keyboard shortcut: double click CTRL + C.

Data is inserted by simply clicking on the desired fragment in the task area.

29. “Font” and “Paragraph” tabs in ms Word

IN Microsoft Word, from the first version until recently, the standard font was Times New Roman. It first appeared in 1932 in The Times newspaper, hence its name. The main work on its creation was carried out by Victor Lardent under the direction of Stanley Morrison; the creation of the legend took almost three years. The result exceeded all expectations, the font created the impression of sophistication, sophistication, belonging to the upper class, and at the same time it had excellent readability.

The default font in MS Word depends on the version. Thus, before the Office 2007 version, the well-known Times New Roman 12 pt was standard; in new versions of the program, Calibri became the default. This change is aimed primarily at improving the perception of information.

The prerequisite for the development of a new type of font was a sharp increase in the consumption of digital content. The developers assumed that, thanks to widespread computerization, most documents would never be printed. This set the main condition for the new font – screen readability. To this end, Microsoft began developing ClearType technology, for which a whole family of fonts was created.

At the same time, the company wanted to give a more modern look to the document created by the new text editor. Changing the traditional font to a new one perfectly met the requirements. Calibri was designed by Lukas de Groot specifically to highlight the benefits of ClearType technology.

The fonts used can be classified according to several criteria:

With and without serifs

Proportional and monospaced (letters are the same width).

Raster, are a set of dots displayed on the screen and vector, consisting of dots and lines.

The main advantage of vector fonts is excellent scalability while maintaining clarity.

Microsoft Word uses system fonts, so to add the missing one, you just need to paste the file into the folder with Windows fonts. The required folder is located in the control panel. As a result of these actions, the added font will become available in the text editor itself.

When developing a document, a well-chosen font type is no less important than the content itself. The style of the text should correspond to the meaning of the document and emphasize the author’s idea. In addition to simply conveying information and being readable, the document should also give the recipient a feeling of completeness and self-sufficiency. This is precisely the function that a properly selected font performs.

Paragraphs with indents.

Indentation determines the distance between the vertical paragraph border and the left or right margin. You can increase or decrease the indentation for a single paragraph or group of paragraphs. In addition, paragraph indentation can be negative (this paragraph indentation is also called indentation). In this case, the paragraph extends beyond the edge of the text towards the left margin. Creating a first line indent allows you to indent all lines of a paragraph except the first.

Increase or decrease the left indentation for all lines of a paragraph

2. On the Page Layout tab, in the Paragraph group, use the arrows next to the Left Indent field to increase or decrease the left indent for the entire paragraph.

Increase or decrease the right indentation for all lines of a paragraph

1. Select the paragraph you want to change.

2. On the Page Layout tab, in the Paragraph group, use the arrows next to the Right Indent field to increase or decrease the right indent for the entire paragraph.

Setting indents using the TAB key

1. Click the Microsoft Office Button, and then click Word Options.

2. Click the Spelling button.

3. Under AutoCorrect Options, click the AutoCorrect Options button, and then click the AutoFormat As You Type tab.

4. Select the Set key indents checkbox.

5. To indent the first line of a paragraph, click in front of that line. To indent an entire paragraph, click in front of any line except the first line.

6. Press the Tab key.

3.4. Clipboard

When you cut or copy, the contents of the cell are placed on the clipboard and become available not only for working in Word. Similarly, you can paste into Word document text or other data copied from another application, from the Internet, page, etc. Operations related to the clipboard apply not only to text data, but also to graphic objects, hyperlinks, etc.

Attention!

Text moved or copied from one place in a document to another using the mouse is not written to the clipboard.

The clipboard in Microsoft Word 2007 allows you to store up to 24 objects. If you are working in normal mode, only the most recently copied data is saved in the buffer. In the advanced mode, you can work with 24 pieces of data simultaneously.

To activate the advanced mode, you need to click on the button for calling up the task area for working with the clipboard in the Clipboard group of the Home tab (Fig. 3.6).

Rice. 3.6. Button to open the Clipboard task pane

The Clipboard task area will appear on the left side of the window (Fig. 3.7), in which you will see the first words of text fragments and thumbnail images graphic objects. To make it easier for the user, next to each object there is an icon indicating the type of object (Word document, Excel spreadsheet and etc.).

Rice. 3.7. Clipboard task pane

By default, when you execute the Paste command, Word inserts the last object entered into the buffer, and inserts it into the place in the document where the cursor is positioned. The Clipboard task pane allows you to select a paste object. To paste an object from the clipboard, just place the cursor in the desired location and click on the desired fragment in the task area.

To disable enhanced clipboard handling, do one of the following:

Close the Clipboard task area by clicking the Close button (Fig. 3.8);

Rice. 3.8. Close button in the Clipboard task pane

Right-click on the Clipboard icon, which is located in the notification area, and select Stop data collection (Fig. 3.9).

Rice. 3.9. Disabling the extended clipboard mode

You can make sure that copied data is always written to the clipboard, regardless of whether the Clipboard task pane is open. To do this, click on the Options button in the Clipboard task area and in the menu that appears, select the Collect data without displaying the Office clipboard (Fig. 3.10).

Rice. 3.10. Enable collection of copied data without displaying the Clipboard task pane

In addition, in this menu you can enable the ability to open the Clipboard task pane by double pressing the Ctrl+C key combination. To do this, you need to select the menu command of the same name, which appears when you click on the Options button (see Fig. 3.10).