Inveterately, send a copy of the letter to yourself in the mail. How to send one email to many recipients at once

magician_roman in The concept of "blind copy", learning not to do stupid things

Surprisingly, many people, when they need to send an email to several people at once, simply list the addresses in the "To" field, this is normal when this email is addressed to your colleagues or friends, but when sending letters to a group of clients, you are thus showing everyone addresses of other recipients, essentially revealing your address base.

All your clients need to do is forward this letter to your competitor and your contacts will immediately leak.

It’s strange, but many far from stupid people are surprised to learn that if you need to send a letter to many recipients so that they do not know about each other, then there is a “Bcc” field for this.

For example, for mail.ru it will look like this:

And so once again briefly:indicated addresses in "to" - everyone can see to whom you sent letters, indicated in " hidden copy"Everyone thinks that the letter is only for him.

And each recipient will receive a letter where in the “to” field there will be just his address . For other programs, if you can't find where to BCC, ask someone to show you. Another small point, you must specify one address in the “to” field; most programs or mail servers will not allow you to send a letter without this parameter.

And so, when it comes to sending out offers, news to a group of your clients - here the practice of using blind copy is clear, you must hide your address base. Interesting point When sending a letter to your colleagues, it is recommended to act according to the situation, for example, sending a letter with a request to send suggestions (for example, to improve customer service) and if each colleague sees that other people have received the same letter, then most likely he will not respond - he will rely on others, which means you need to use a hidden copy. If this order is carried out, then, for example, indicating your colleague’s boss will simply work wonders, and your order will be carried out.

A separate issue with suppliers. On the one hand, indicating all recipients in the copy should show the supplier that you have a choice and he should offer you good prices. On the other hand, the manager who received your letter, seeing that it was sent not only to him, will most likely treat your request “coolly”. Personally, in my opinion, I think that in the case of suppliers, you need to use a hidden copy, at least to protect trade secrets, but more likely for a good relationship with the supplier’s manager.

You can read a recent case of a specialist’s mistake, when all recipients saw other recipients: Smacks to everyone in this chat, there were really respectable people there - directors, but still many received spam in response.

Well, as always, discussion in the comments is welcome.

Today, courts often accept electronic correspondence as written evidence. However, to do this, it must have legal force. Meanwhile, clear and uniform rules and methods for determining the legitimacy of virtual correspondence have not yet been developed, which leads to a large number of problems.

Let's look at several ways to give emails legal force.

Long gone are the days when the only means of communication were letters written on paper. The development of economic relations between economic entities is no longer conceivable without the use of information technologies. This is especially true when counterparties are located in different cities or even countries.

Communication via electronic communication helps reduce material costs, and also allows you to quickly develop a common position on specific issues.

However, such progress should not be viewed only on the positive side. Various disputes often arise between subjects of economic relations; to resolve them, they turn to the courts. The court makes a decision based on an assessment of the evidence provided by the parties.

At the same time, the relevance, admissibility, reliability of each evidence separately, as well as the sufficiency and interconnection of the evidence in their totality are analyzed. This rule is enshrined both in the Arbitration Procedure Code of the Russian Federation (clause 2 of Article 71) and in the Code of Civil Procedure of the Russian Federation (clause 3 of Article 67). In the process of determining the admissibility and reliability of the evidence provided, the court often asks questions, the solution of which significantly affects the outcome of the case.

The use of electronic document management in relations between business entities is regulated by the norms of the Civil Code of the Russian Federation. In particular, in paragraph 2 of Art. 434 states: an agreement in writing can be concluded by exchanging documents via electronic communication, which makes it possible to reliably establish that the document comes from a party to the agreement.

In accordance with paragraph 1 of Art. 71 Code of Civil Procedure of the Russian Federation and paragraph 1 of Art. 75 of the Arbitration Procedure Code of the Russian Federation, written evidence is business correspondence containing information about circumstances relevant to the consideration and resolution of the case, made in the form of a digital record and received via electronic communication.

For use electronic documents In legal proceedings, two conditions must be met. Firstly, as already indicated, they must have legal force. Secondly, the document must be readable, that is, it must contain information that is generally understandable and accessible to perception.

This requirement stems from general rules legal proceedings, which presuppose the immediacy of judges’ perception of information from sources of evidence.

Often, the court refuses to admit as evidence to the case materials electronic correspondence that does not meet the above conditions, and subsequently makes a decision that does not satisfy the legal requirements of the interested party.

Let's consider the main ways to legitimize electronic correspondence before and after the start of proceedings.

Working with a notary

If the proceedings have not yet begun, then to give electronic correspondence legal force, you need to involve a notary. In paragraph 1 of Art. 102 of the Fundamentals of Legislation on Notaries (Fundamentals) states that, at the request of interested parties, a notary provides evidence necessary in court or an administrative body if there are reasons to believe that the provision of evidence will subsequently become impossible or difficult. And in paragraph 1 of Art. 103 of the Fundamentals stipulates that in order to secure evidence, the notary inspects written and material evidence.

According to paragraph 2 of Art. 102 Fundamentally, a notary does not provide evidence in a case that, at the time interested parties contact him, is being processed by a court or administrative body. Otherwise, the courts recognize notarized electronic correspondence as inadmissible evidence (Resolution of the Ninth AAS dated March 11, 2010 No. 09AP-656/2010-GK).

It is worth recalling that, based on Part 4 of Art. 103 Fundamentals, provision of evidence without notifying one of the parties and interested parties is carried out only in urgent cases.

In order to examine the evidence, a protocol is drawn up, in which, in addition to detailed description The notary's actions must also contain information about the date and place of the inspection, the notary performing the inspection, the interested parties participating in it, and also list the circumstances discovered during the inspection. The emails themselves are printed and filed with a protocol, which is signed by the persons participating in the inspection, by a notary and sealed with his seal. By virtue of the Determination of the Supreme Arbitration Court of the Russian Federation dated April 23, 2010 No. VAS-4481/10, the notarial protocol for the inspection of an electronic mailbox is recognized as appropriate evidence.

Currently, not all notaries provide services for certification of emails, and their cost is quite high. For example: one of the notaries in Moscow charges 2 thousand rubles for one page of the descriptive part of the protocol.

A person interested in providing evidence applies to a notary with a corresponding application. It should indicate:

• evidence to be secured;
• the circumstances that are supported by this evidence;
• the grounds for which evidence is required;
• at the time of contacting a notary, the case is not being processed by a court of general jurisdiction, an arbitration court or an administrative body.

Considering the technical process of transmitting emails, the places where emails are detected may be the recipient's computer, mail server-sender, recipient mail server, computer of the person to whom the electronic correspondence is addressed.

Notaries inspect the contents of an electronic mailbox either remotely, that is, they use remote access to a mail server (this may be the server of a provider providing electronic communications services under a contract; a mail server of a domain name registrar or a free Internet mail server), or directly from the computer of the interested party on which an e-mail program is installed (Microsoft Outlook, Netscape Messenger, etc.).

During a remote inspection, in addition to the application, the notary may need permission from the domain name registrar or Internet provider. It all depends on who exactly is supporting the work. mailboxes or electronic mail server under contract.

Certification from the provider

Resolutions of the Ninth AAS dated 04/06/2009 No. 09AP-3703/2009-AK, dated 04/27/2009 No. 09AP-5209/2009, FAS MO dated 05/13/2010 No. KG-A41/4138-10 stipulate that the courts also recognize the admissibility of electronic correspondence , if it is certified by the Internet service provider or domain name registrar who are responsible for managing the mail server.

The provider or domain name registrar certifies electronic correspondence at the request of an interested party only if it manages the mail server and such right is specified in the service agreement.

However, the volume of electronic correspondence can be quite large, which in turn can complicate the process of providing paper documents. In this regard, the court sometimes allows the provision of electronic correspondence to electronic media. Thus, the Arbitration Court of the Moscow Region, making a Decision dated August 1, 2008 in case No. A41-2326/08, referred to the admissibility of electronic correspondence provided to the court on four CDs.

But when considering the case in the appellate instance, the Tenth AAC, by its Resolution dated 10/09/2008 in case No. A41-2326/08, recognized the reference to electronic correspondence as unfounded and canceled the decision of the court of first instance, indicating that the interested party did not submit any documents provided for by the concluded parties agreement.

Thus, emails relating to the subject of the dispute must be submitted to the court in writing, and all other documents can be submitted on electronic media.

Confirming the contents of letters by referring to them in subsequent paper correspondence will help prove the facts stated in virtual correspondence. The use of other written evidence is reflected in the Resolution of the Ninth AAS dated December 20, 2010 No. 09AP-27221/2010-GK. Meanwhile, the court, when considering the case and assessing the evidence provided by the parties, has the right not to consider paper correspondence with links to electronic correspondence admissible.

He only takes it into account and makes a decision based on a comprehensive analysis of all the evidence presented.

Get help from an expert

If the proceedings have already begun, then to give electronic correspondence legal force it is necessary to exercise the right to attract an expert. In paragraph 1 of Art. 82 of the Arbitration Procedure Code of the Russian Federation stipulates that in order to clarify issues that arise during the consideration of a case that require special knowledge, the arbitration court appoints an examination at the request of a person participating in the case, or with the consent of the persons participating in it.

If the appointment of an examination is prescribed by law or a contract, or is required to verify an application for falsification of the evidence presented, or if an additional or repeated examination is necessary, the arbitration court may appoint an examination on its own initiative. The appointment of an examination for the purpose of verifying the evidence presented is also provided for in Art. 79 Code of Civil Procedure of the Russian Federation.

In a petition to appoint a forensic examination, it is necessary to indicate the organization and specific experts who will carry it out, as well as the range of issues for which the interested party decided to apply to the court to order an examination. In addition, information about the cost and timing of such an examination should be provided and the full amount to pay for it should be deposited with the court. The involved expert must meet the requirements established for him in Art. 13 of the Federal Law “On State Forensic Expert Activities in the Russian Federation”.

Attachment to the case materials as evidence of an expert's opinion on the authenticity of electronic correspondence is confirmed by judicial practice (Decision of the Moscow Arbitration Court dated 08/21/2009 in case No. A40-13210/09-110-153; Resolution of the Federal Antimonopoly Service of the Moscow Region dated 01/20/2010 No. KG-A40 /14271-09).

Based on the contract

In paragraph 3 of Art. 75 of the Arbitration Procedure Code of the Russian Federation notes that documents received via electronic communication are recognized as written evidence if this is specified in the agreement between the parties. Accordingly, it is necessary to indicate that the parties recognize the equal legal force of correspondence and documents received via fax, the Internet and other electronic means of communication as the originals. In this case, the agreement must specify the email address from which electronic correspondence will be sent, and information about the authorized person authorized to conduct it.

The contract must stipulate that the designated email address is used by the parties not only for work correspondence, but also for transferring the results of work, which is confirmed by the position of the Federal Antimonopoly Service of the Moscow Region in Resolution No. KG-A40/12090-08 dated January 12, 2009. The Decree of the Ninth AAS dated December 24, 2010 No. 09AP-31261/2010-GK emphasizes that the contract must stipulate the possibility of using e-mail to approve technical specifications and make claims regarding the quality of services provided and work performed.

In addition, the parties may provide in the agreement that notices and messages sent by e-mail, are recognized by them, but must be additionally confirmed within a certain period by courier or by registered mail(Resolution of the Thirteenth AAS dated April 25, 2008 No. A56-42419/2007).

To summarize, we can say that today there is a practice of courts using electronic correspondence as written evidence. However, taking into account the requirements of procedural legislation regarding the admissibility and reliability of evidence, virtual correspondence is taken into account by the court only if it has legal force.

In this regard, a large number of problems arise, since a unified methodology for determining the legitimacy of electronic correspondence has not yet been formed. The right of an interested party to contact a notary in order to secure evidence is enshrined, but there is no regulatory act of the Ministry of Justice of the Russian Federation regulating the procedure for the provision of such services by notaries. As a result, there is no single approach to determining their value and forming a clear mechanism for implementing this right.

There are several ways to give electronic correspondence legal force in order to present it as evidence in court: securing electronic correspondence from a notary, certification from an Internet provider, by reference to emails in further paper correspondence, as well as confirmation of their authenticity by forensic examination.

A competent approach to the timely provision of electronic correspondence as written evidence will allow business entities to fully restore their violated rights when resolving disputes.

Now that you have created Gmail, you can start sending emails. Compilation email can be as simple as typing a short message. You can use formatting, attachments, and signatures.

In this tutorial, we'll show you how to compose an email, add an attachment to the email, and how to create a signature that will appear in all of your emails.

Writing a letter

A separate window is used to compose a letter. This is where you will add the recipient's email address, subject, and the message itself. You can also use different types of text formatting and add attachments. If you wish, you can even create a signature that will be added to all your emails.

Compose letter window

1. Recipients.

These are the people you are sending the letter to. You will need to write down the email address of each recipient.

In most cases, you'll add recipients to the To field, but you can also add them to the Cc or Bcc fields.

2. Carbon Copy and Bcc.

Copy means "exact copy". This field is used when you want to send an email to someone who is not the primary recipient. This way, you can keep the person in the loop while letting them know that they don't have to respond to the email.

Bcc means "exact hidden copy". It works the same as Cc, but all recipient addresses in this field are hidden. So using this field is one of the best ways send a letter to a large number of people and maintain confidentiality.

3. Theme.

The subject line should indicate the essence of the letter. The subject line should be brief, but still accurately inform the recipient of the essence of the message.

4. Body.

This is the text of the letter. A regular letter with a greeting, a few paragraphs, signed with your name, etc.

5. Send button.

When you finish the letter, click the send button to send it to the recipients.

6. Formatting options.

Click on the Formatting Options button to access them. Formatting allows you to change the look and style of your writing. For example, you can change the font size and color, and add links.

7. Attach files.

An attachment is a file (such as an image or document) that is sent along with an email. Gmail allows you to include multiple attachments in an email. Click the Attach files button to add an attachment to the email.

To send an email:

If the person you are writing to is already in your contacts, then you can start typing their first name, last name or email, Gmail will begin to display suitable contacts just below the To field. You can select the one you need and press Enter to add the person's address to the To field.

Adding attachments

The attachment is a file (such as an image or document) that is sent along with an email. For example, if you are looking for a job, you can send your resume by attaching it to an email, and the body of the email will become your cover letter. It is good practice to include a mention of the attachment in the body of the email, especially if recipients do not expect to receive it.

Don't forget to attach files before clicking the Send button. Users very often forget to attach files before sending a message.

To add an attachment:

1. While composing a letter, click on the paperclip icon at the bottom of the letter creation window.
2. A file upload dialog box will appear. Select required file and click Open.
3. The attachment will begin downloading to the mail server. Most attachments download in a few seconds, but some take longer.
4. When you're ready to send the email, click Send.

You can click the Send button before the attachment is uploaded to the server. Gmail will only send the email after it has downloaded.

Gmail allows you to add different types of text formatting.

• Click the Formatting button at the bottom of the compose window to open formatting options.

1) Font

In Gmail, you can choose from several fonts. You can change the font of an entire letter or a few words.

2) Font size

In most cases, you won't even think about changing the font size and will use the normal font size, but sometimes, to highlight some words, you need a different size.

Be careful with this option. Letters that are too large or small can make the letter unreadable.

3) Bold, Italic, Underline

You can highlight text by making it bold, write in italics or emphasize.

4) Text and background color

In informal writing, you can change the text and background color for some words.

Try to avoid too light colors, as text of this color is difficult to see on a white background.

5) Alignment

You can change the text alignment in your email.

6) Numbered and bulleted lists

You can write your text as a numbered or bulleted list.

This method helps to highlight each element of the list and separate them from each other.

7) Indentation

You can increase or decrease the left or right padding.

8) Quote

A quotation is another way to highlight a section of text.

9) Clear formatting

To completely remove all formatting from an email, click the Clear Formatting button.

10) Plus button

Click the plus button to open additional options: Add a photo, insert a link, insert an emoji, or insert an invitation.

Adding a signature

A signature is an optional letter block that appears at the end of the text in every letter you send. By default, Gmail doesn't include a signature in your email, but that's easy to fix. This usually includes your name and Contact Information: telephone, email address. If you use Gmail at work, you can include your job title, company name and address, or website address in your signature.

Remember to keep your signature short. Instead of listing all phone numbers, email and postal addresses, it is enough to indicate a couple of basic ones.

Remember that your signature will be seen by many people, so you don't always need to include your home address or other personal information. Why can this happen even when you write to your friends, because they can forward your letter to someone else.

The "E-mail" plugin provides access via the IMAP protocol to any remote mail server that supports this protocol, including the mail.ru mail service (backup Mail.ru). Backup copy Mail ru mail is created automatically using this plugin.

How to backup Mail.ru mail using the E-mail plugin?

To make a Mail.ru mail backup an automated Handy Backup task, please use the following instructions:

1. Open Handy Backup. Call a new task using the Ctrl+N keys or the button.
2. Select tasks in the creation wizard backup data in Step 1.
3. Go to Step 2 and select the plugin from the list of data sources Email.

1. Double-click on the plugin, or click the add button - the plugin window will open.
2. In the dialog that opens, enter your account information for Mail.ru backup
>

On a note: a complete set of standard settings for Mail.ru mail backup - server imap.mail.ru, port 993, connection type SSL/TLS, authorization “Plain’.

1. Click OK - the program will establish the connection. Return to the plugin window.
2. Mark the data for copying mail.

Note. You can backup Mail down to one message.

1. Once you have checked all the required information, click OK again and return to Step 2.
2. Continue creating your task. More details about the steps of the task can be found in the User Guide.

Advantages of Mail.ru mail backup with Handy Backup

Wide range of data storage options

You can choose in Step 3 where you will save the backup Mail.ru mail. Choose from a wide range of storage options, including local and removable disks, FTP servers, network drives and NAS devices, Yandex.Disk clouds, Google Drive, Dropbox, OneDrive, special storage HBDrive, etc.

Data protection and compression

Encrypt your messages with a 128-bit key using a modified BlowFish algorithm. Compress data into a single file or individually into a ZIP archive. Or leave the data unchanged to view and modify mail backups without restoring.

Variety of Mail backup options

Choose from incremental, differential or mixed mail backups to save time and network traffic. Store several versions of mail.ru backup, provided with timestamps if necessary. Get rid of outdated backups.

Calling other programs before or after a task

Take the opportunity to run other tasks, e.g. mail client with the POP3 protocol or a garbage collector, before or after completing the Mail.ru mail backup task. Automate Mail Copy as part of your workflow!

Automatic launch and repetition of tasks

Run a Mail backup at a specific time, and repeat it at set intervals from months to minutes inclusive. Link the launch of a task to a system event or connection USB drive. Use autorun for missed tasks.

Other control options

Launch Handy Backup as Windows service or as a program in command line so as not to distract the user. Send notifications by email about the work done. Use reports and logs to monitor work. Run tasks manually from the main panel.

Mail.ru mail backup with Handy Backup is a fully automated, highly efficient method of saving your messages. Try it now by downloading a free 30-day trial!