Creating an Online Questionnaire Using Google Survey Forms

docs.google.com/

At the very beginning of the master class, we already made presentations using the resource

Google Docs. This service also allows you to create and publish surveys, or

Look at the brief but clear instructions for working with forms (author M. Smirnova)

http://docs.google.com/present/view?id=dgtqtkvs_686ftd3j8dd

Using the proposed tool, create your own form that could

will be useful to you when working with students. This could be, for example, a biology assignment

or a questionnaire.

For your convenience, I offer step by step instructions creating a survey “Greening

1. Go to http://docs.google.ru, introduce yourself to the system using your login and

password for Google (1 lesson).

2. Using the menu Create select Form(Form)

3. Name the survey, write a message to respondents and/or a brief

instructions for the entire questionnaire as a whole.

4. Having finished with one question, move on to the next and so on until

The entire questionnaire will not be ready.

6. How do I invite other people to take a survey? Please note that below there is

This is what needs to be sent to the respondents.

7. How do I view survey results? The service quickly and clearly presents

View answers to open them as a Summary or Table.

8. How do I open the form and responses when I log back into docs.google.com?

First, find required file, open it.

A table with the results of the survey (task) will immediately open.

You can switch to editing mode using the menu Form – Edit

In the same Form menu, you can select another type of presentation of results -

Show summary of responses.

How to quickly create a survey on your website using Google Forms?

Sooner or later, almost everyone who has their own website is faced with the need to create feedback forms to collect data (conduct surveys) from site visitors. This could be a form in the contacts section through which site visitors will send you questions that interest them, it could be a form for collecting requests from customers (for example, requests for a call back or requests to purchase a product), or there could be a form for conducting a survey or voting on topic that interests you. There are several approaches to creating such forms: Forms can be made using HTML tags and click the “Send” button and send the entered data to you by email. You can make a combination of PHP + MySQL (or any other programming language and database) and save all entered data into the database for further work. If your website is made using some popular CMS (for example, Joomla, Drupal or WordPress), then you can search the network for plugins, modules and components that quite easily allow you to create forms. And you can create forms feedback use the free tools of the well-known Google.Docs. And in this article I would like to show how using Google.Docs you can easily and quickly create all kinds of survey forms for your sites. So, let's begin! The first thing you need to do is log into your Mailbox in the Gmail mail service (to your Google account): https://accounts.google.com/ Next, in the top vertical menu, select Drive.
On the page that opens, click the “Create” button in the left vertical menu and select “Form” from the drop-down list
After which we find ourselves in the free form editor from Google.Docs, and it is in it that we will create our forms. In the first window, the Google form editor asks us for the name of our future form and offers us to select a design theme from existing themes.
After the name has been entered and the design theme has been selected, click the “Ok” button and we will be taken to the page for editing our form. I won’t talk about all the features and settings of the Google form editor in this article, because... Most things can be learned at random, plus there is a good help from Google: support.google.com/drive/bin/topic.py?hl=ru&topic=1360904&parent=2811744&ctx=topic. Here I want to dwell only on those points that you need to know in order to create your first form right now. So, here is the Google form editor interface:
At the top of the editor there is a small horizontal menu responsible for the basic settings of the form. In it you can change the design theme, change the settings for saving entered data (save in a new Google.Docs table or in a new tab of an existing table), and also open the created form for viewing by clicking on the “Open form” button Note: Be sure to set the saving settings by clicking on the “Save answers” ​​button. If you select “New Table” in the saving settings, Google will automatically create a new table for you, the name of which will match the name of the form you created and the postscript (Answers) Just below are the visibility settings for your form. Using these settings, you can allow everyone to view the form (uncheck all the boxes) or, conversely, make the form available only to users of a given domain and you will need to be authorized to fill it out. Be careful with your visibility settings. Although there are only two checkboxes out of all the settings, if you make a mistake in them, then your entire survey may fail, people simply will not have access to the form. Next, there are buttons for editing the element added to the form. At any time you can change the caption for a form element, a tooltip (explanation), change the element type (Google offers us a choice of 7 different elements, from a simple tact data entry field to an entire two-dimensional array of radiobutton elements), any element can be made mandatory for filling, etc. At the very bottom of the page with the editor there is a block “Changing confirmation”. In it, you can allow the form to be filled out again, make a link to the results of the survey visible to everyone, allow respondents to change their answers after filling out and change the confirmation text that will be displayed to all respondents who fill out the survey form. The ability to change the text displayed after filling out the form will give you the opportunity not only to more elegantly thank the respondent who completed the survey, but also, for example, to give him a link to download some gift as a reward for the work done. After all the necessary form fields have been added, click on the “Open form” button in the top menu and you will see your brainchild with all the elements and input fields:
Next, you can send your created survey form by mail, send the respondent a link to this form, or embed it in your website. Embedding into a website is simple. You just need to select “File->Embed into web page...” in the top menu of the form editor and the system will generate an iframe for you to insert into your website, blog, etc.
That's all, our new survey form for site visitors is ready! All data filled in by respondents will be available to you in Google sheets. In addition, at any time you can view general statistics on the dynamics of filling out the fields of your new form in the section of the top horizontal menu “Responses->Responses Summary”:
As you can see, such a tool is quite flexible in settings and will allow you to create and conduct a survey of visitors to your website or any other group of respondents in a matter of minutes. At the same time, you do not need to layout the HTML form yourself, you do not need to organize interaction with the database, and you do not need to search for plugins, modules and components that are suitable for the CMS you are using. There is also no need to code interfaces for displaying statistics with displaying survey results. Plus, if you send a lot of traffic to such a survey form, then Google servers will most likely withstand it! And all the data entered by the respondents will always be available to you in your Google account.

Write to an expert!

Experience using Google Forms to survey new employees

Google Forms is an online service for creating feedback forms, testing and surveys, which can be successfully used in the work of HR departments . I am firmly convinced that in order for the adaptation period to be effective for both the organization and the employees, it is necessary to use modern tools to make the processes easy, informative and convenient for all participants.

Description of the situation

The Customer's company needed to make changes to the survey of new employees when two structural divisions were opened, located in different parts of Moscow. The assessment of the motivation of young specialists during the process of adaptation to the company was carried out as follows:

The HR manager printed out the questionnaire template, then invited a new employee, who filled out the questionnaire in her presence, then the results of the questionnaire were entered into Excel spreadsheet and processed.The whole process took a lot of time and was inconvenient for all participants.

As a result of the discussion, a decision was made to optimize the process of questioning new employees and transfer it to a remote format.Google Forms became the main work tool.

How the process of surveying new employees was optimized

1. A Google account has been created. The account name is formulated as follows - hr.companyname (company name)@gmail.com
2. Questionnaire developed and configured to survey new employees
3. Video message recorded HR Directors
4. Selected design and style completing the application form
5. Sending is configured email alerts
6. Google spreadsheet set up to process the received data and collect statistics

The new questionnaire had to be not only informative, as well as attract the attention of new employees and encourage them to answer questions within the specified time.

For this purpose the following were used Google features Forms:

2. T Design options. We wanted to make the survey form more attractive and definitely in a corporate style. To do this, choose a ready-made style in Google Forms and upload your own image. You can do the same: customize corporate colors, as well as place any image and company logo.

3. RPosting a video message to new employees. Google Forms supports the ability to embed videos or images. Such features allow you to “revive” your employee profile and make it more attractive and interesting. We decided that the text message did not evoke a positive response from new employees; most often they did not pay attention to the instructions posted at the beginning of the questionnaire. Therefore, we recorded a short video on behalf of the HR Director and posted it on youtube channel and included this video at the beginning of the questionnaire.

4. Settings different types questions. All questions were required by default. There is a convenient “required question” function for this. Simply move the slider to the right and this mode will be activated for each item.
Types of questions used in the questionnaire:

• selecting the date for filling out the form
• choice from several options
• selecting one answer from the list provided
• rating scale from 1 to 10 points
• text (paragraph) where you can give a detailed answer in free form.

Examples of formatting questions when surveying using Google Forms:

Selecting answer options

Rating scale

Detailed answer in free form

5. Set up to send notifications upon completion of a questionnaire to an employee HR services due to addition "Email notifications for Forms". This simple feature will save your staff time and also keep them informed of respondents' responses in time.

5.1. To install the extension, click on the three dots in the upper right corner of the form. You will see a drop down list. Select "Add-ons". The extension installation window will open. Type the phrase in the search bar"Email notifications for Forms"and install the extension.

- select the Create Email Notification command
- a window for configuring rules will open (Configure Form Rule)

5.3. After selection Create Email Notification The Configure Form Rule window will open

• name the rule(Form rule name), for example "Notification about filling out the form"
• enter your address Email , to which notifications will be sent (Email address to notify). Print the employee's corporate email address or department mailbox
• put a tick in the checkbox " Notify form submitter?
• select from the dropdown list notifications from the sender email address
• click the continue button

5.4. Design the text of a letter for an employee (Email Template). You can select the html format and place your html code in it, or select the Visual window text editor similar to MS Word.

Be sure to customize the fields: Sender's Full Name and Email Subject. In our project, these fields are called “Questionnaire for a new employee” and “You have received a new response.”

State the text in the body of the letter. For example, “Dear colleague! The application form was filled out by a new employee. Look at his answers."
Include variables in the body of the email((Response Date)), as well as ((Form Name)), then you will know the date the form was filled out and its name.

• Left-click on the “Settings” gear icon and set the form parameters to “Collect email addresses.” Activating it automatically adds the required field " Email address" at the beginning of the form.
• In settings select "Send the form no more than once"
• Presentation tab . Specify "show progress"
• Give respondents the opportunity to " Change answers after submitting the form." There are often cases when new employees want to make changes to their answers
• In the confirmation text about submitting the form, write a phrase of gratitude.
• Actions with the form.Left-click on the icon after the submit button to open a menu of actions with the form: you can create a sample of filling out the form, set up shared access for editing the form.
• Copy functions are available for all types of questions; it is convenient to use if you create questions of the same type.
• Activate the "Accept replies" function in the "Responses" tab

As a result, after all the settings, we received a convenient way to survey employees when Google help Forms:

• a professionally designed questionnaire to assess the motivation of new employees after the first month of work;
• online testing format, convenient for all company specialists;
• the ability to analyze results based on a general summary of responses, statistics on specific responses and the responses of an individual respondent;
• e-mail notifications informing the HR service about filling out the questionnaire.

Write to an expert!

Still writing briefs in Word? Horrible inconvenient tables that need to be sent back and forth 5 times. The customer wrote to you - you send him a brief. He filled it out incorrectly - you send it again. After all, he had already deleted it from his computer. This can drag on all day, taking up time from you and your clients.

In this article I want to tell you about Google Forms. This is an online service for creating feedback forms, tests and surveys. It can be of great help to anyone who works with clients online. Especially copywriters.

Many customers are afraid of the brief like fire. Filling it out is long and difficult. If you reduce their discomfort a little, they will thank you.

By the way, this is not only a guide to drawing up a brief. I described in some detail the principles of working with the service. You can create anything in it.

So that you don't get lost in the guide, I've made a small table of contents:

Benefits of a brief in Google Forms

• This is original. You stand out among your competitors.
• You don't need to download it. You send the customer a link. He fills out the brief and presses the button. You are getting answers.
• He won't get lost. The brief is stored in the cloud. Even if your HDD burns out - the questionnaire remains and will work.
• No additional programs needed. What if your client doesn't have Word installed? With Google Forms, you don't have to worry about that.
• Looks stylish. Everyone pays attention to design. Clients will appreciate it if you send a beautiful and convenient brief instead of a crooked table.
• Partially automates process of receiving orders. You post the brief on your website. The client comes, fills it out and places an order.
• Easy to create. A little more complicated than tables in Word.
• Free. You don't have to pay to use the service.

Still doubt that an online brief is cool? Just look at this example.

And then on to this one.

Which one would you most like to fill if you were a customer?

What is Google Forms

Forms are one of the services bolted on cloud storage Google Drive. To use it, you only need a Gmail inbox. Create it now, if you haven't already, and let's move on.

The application runs through a browser. In it you can for free create any number of forms. What is form? Essentially, it is a separate web page that hosts a survey or questionnaire. With it you can do:

• Convenient brief for clients;
• Feedback form;
• Page for collecting email addresses;
• Voting for subscribers. This is especially true if you work on several social networks.

Google Forms Basics

The system will prompt you to create new file or use an existing one. It's unlikely that you have a prepared template for this plugin, so it's easier to choose "No, create one".

The service will create a new file directly on your Google Drive e. If you rename or move it, do not forget to indicate new way. The file contains a template for writing a report based on questions. If you need to correct something, this is done in the document, and not in the plugin window. To do this, simply click on the link to it.

Everything is simple here. IN <<скобках>> the name of the question is indicated. No links. What is written in your question should be placed in brackets. Everything else is plain text for your convenience. Edit it as you please.

You can format the document to suit your needs. Add paragraphs, separators. Anything, even graphics. I personally recommend adding blank lines between questions to start with. This makes it much easier to read.

When you're done editing, return to Google Forms and click "Next".

At stage 3, you need to select the folder in which the reports created using the template will be saved. Specify an existing one or create a new one.

By default, the folder will be named “Form Publisher Output’s Folder”. If you rename it, don’t forget to indicate this in the plugin window.

Now you need to specify what to name the generated reports. By default, they will receive names in the spirit of “Name of Your Form - Number”. In my opinion, this is convenient and there is no need to touch anything here. But if you don’t like it, write something of your own.

The last step allows you to add the Email of the people to whom you want to be notified when a new report is available. Please include your address so you will know when someone has completed the brief.

If you need not only a document, but also a PDF file (you never know), click on the “pdf recipients” link and check the box next to "Keep a copy of PDF in Drive".

All. Now, when the client fills out your brief, a file will be created with answers to all questions. And you will receive a notification by email.

Form Publisher gives you 100 free positives per month. If you receive more orders, purchase an annual subscription for $24. It's not that much.

Collecting reviews

Which feedback would you like more? “Thank you, everything is cool!” or detailed, describing the results of your work?

I often meet customers who simply don’t know how to write reviews. This results in useless “I liked everything, I recommend it to everyone.” Therefore, clients need a little nudge in the right direction. How? Ask them questions, of course!

Once again Google Form comes to the rescue. Complete a simple questionnaire:

• Job title:
• Organization;
• Website;
• What did you order?
• Text effectiveness (conversion, reposts, likes);
• Rate the work on a 5-point scale;
• The text of the review itself.

Answering a few clearly stated questions is much easier than coming up with a plan on your own and writing something intelligible. With your questionnaire, you make life easier for the client and save his time. And you increase the likelihood of getting great feedback rather than outright trash.

Additionally, you can ask how the client found you. For statistics.

conclusions

All people appreciate good service. A document with questions sent by email is a “so-so” service. A well-written online questionnaire immediately catches your eye. Sets you apart from identical copywriter competitors. Saves time. Doesn't get lost in the vast expanses hard drive. It's memorable, after all.

Try moving your brief to Google Forms. It won't take much time, but it will make life much easier for you and your clients. Or maybe it will become the missing point that will encourage you to place an order specifically for you, and not for someone else.

The fast rhythm of life and the changing desires of a demanding and picky consumer force us to look for and find new high-speed approaches to satisfy various demands. The almighty and popular search engine Google provides its users with an effective and completely free tool - Google Forms.

The new tool has wide universal capabilities on placement and creation of various forms, questionnaires and questionnaires. The user has the opportunity to independently create a suitable form for questionnaires and flexibly configure them in a convenient functional interface.

Create beautifully, edit conveniently and view alerts – on your smartphone, tablet, computer – wherever and whenever it’s convenient. Main condition Internet access. Use and apply in almost any activity and area of ​​your work and business.

Login to Google Forms and create a questionnaire

How to create a Google profile from scratch and what to do after you create it? Before answering these questions, you need to start at the very beginning - logging into Google Forms.

For this you need Create an account in a Google account or log into an existing one. In the upper right corner, in the checkboxes with applications, select “disk”, then click on “create” and go to the very bottom “more”. In the drop-down menu we will find “forms”. This is how the menu looks visually.

Naturally, this is not the only entrance to the “forms”; you can follow the direct link http://www.google.ru/intl/ru/forms/about/. By the way, it will be much more effective save page Bookmarked for quick and easy access. After entering, we go directly to inside page Google Forms.

We follow the instructions and click on the red plus sign in the lower right corner and get to the page with the basic creation settings.

Basic interface settings

The internal functionality of the available tools for design and submission form is easy to use and intuitive, which makes the work fast and extremely convenient.

Let's look at the step-by-step design. In the description line write for whom or what we are creating the questionnaire, for example, for an online store.

More details about the functionality:

Let’s say the entire questionnaire has been completed and suddenly you don’t like something in the first section of the questions asked, what should you do? No, you don't need to completely redo the entire document. There is a simple way out - delete, edit or add only what is needed.

1. For complete removal option, just click on the cross.
2. Those little gray dots at the top of each section are for editing. By clicking on them, you can edit in a certain section only what is needed without sacrificing quality.

Next you can also define format ready-made answers. Select the desired option, it will be text (string), several or one from the list, drop-down list. You can also define the date, time or scale.

Thus, it is very easy and accessible to create a questionnaire with all the questions of interest that we would like to find out from the future client. The function is also easy to configure getting answers from potential clients. In the “responses” tab, you can set up receiving replies by email, as well as delete replies that are no longer relevant or save the ones you need.

Preview of the finished questionnaire

On top panel tools are located: a button for previewing the finished version and additional settings. If you do not need to view, you are satisfied with the finished result, you can safely click on “ send" Distribution can be done via email.

And editing. It is possible that you are not satisfied with everything, and you wanted to correct something before sending. In the upper right corner, click "pencil". Edit and submit without leaving the page.

Publication of the questionnaire

Post questionnaires and surveys on your accounts on popular social networks: Facebook, Twitter and Google+. In the right corner of the panel three buttons are placed for quick publication. After clicking, you will be redirected to your social network account, just log in and post in a second.

Google Forms surprised us with the most simple and effectively thought-out functionality of the application. Google is much simplified the service obtaining information from potential clients to the customer. In addition, the popular search engine is constantly expanding and adding new functions and applications, about which it first of all notifies its users.